General


Emergency evacuation procedures
If the fire alarms sound, please make your way out of the nearest fire exit and make your way to the fire assembly point. This is located to the far left of the hotel by the fence (there is a green assembly point). Please wait for further instructions. Do not return to the hotel until instructed.

Emergency services
Dial 999 for police, ambulance and fire.

First Aid
If you fall ill or injure yourself during the conference, please report the incident to the registration desk or a member of the hotel staff who will call a trained first-aider. In case of serious injury, paramedics will be called. If you need to call an ambulance, the number from any phone is 999.


Smoking
In accordance with government legislation smoking is not permitted in any building.

Behavior and conduct
The Institute of Physics and Winchester Hotel and Spa reserve the right to charge in full for loss or damage to the hotel.

Local taxi numbers
Wessex Cars +44 (0)1962 877 749

Travelling by taxi or minicab is generally very safe, but it is important to take sensible precautions, like making sure the vehicle is licensed.

Cash dispensers
The nearest cash dispensers can be found behind the hotel in the Tesco garage.

Britain's currency - pound sterling (£) - see www.xe.com for currency converters. There are cash machines throughout Winchester and major credit cards are accepted.
Value Added Tax (VAT) - is charged on all purchases currently at a rate of 20%, people travelling to the UK on business may be entitled to reclaim the tax charged on event expenses.

Electricity
British electrical standards are 50Hz 230 volts, so some North American and European electrical devices may require converters; all will require plug adaptors.


Key dates

  • Extended abstract submission deadline:
    15 May  2013
    Poster submission deadline:
    28 June 2013
  • Early registration deadline extended:
    1 August 2013
  • Registration deadline:
    23 August 2013